Group HR Assistant – Banbury

We are currently looking to recruit a Group HR Assistant to be based in the Banbury office (Beaumont Road, Banbury OX16 1RH).

Purpose:

Reporting into the Group HR Business Partner (HRBP), this role will provide vital administrative support across all HR functions, with a strong focus on supporting the training and recruitment needs of the business

Key Responsibilities:

     Training

• Responsible for organisation of the Groups internal / external training needs, and record as necessary
• Conduct HR inductions for new starters and other HR training as necessary
• Implement and be responsible for the Groups Work Experience Programme
• Implement and be responsible for the Groups Apprenticeship Programme

     Recruitment

• Responsible for managing the recruitment needs of the Group

     Administration

• Responsible for all HR administration relating to the employee lifecycle
• Accurately maintain the HR (PeopleHR) & T&A system (Go2Clock) with any changes that affect the HR / Payroll within relevant payroll timescales
• Ensure we are continually legally compliant such as adhering to right to work checks, driving licence checks and maintaining accurate and up to date records
• Responsible for managing multiple HR inboxes
• Answering queries from colleagues and managers which relate to policies and benefits, escalating to HRBP where necessary
• Deputise for the HRBP in the payroll process as required
• Deputise for the HRBP by taking notes in investigatory / disciplinary meetings as required
• Assist the HRBP with projects and any other ad-hoc duties as required

Skills:

• Effective and clear communication skills and recognising the importance of achieving a positive customer experience
• Excellent personal and professional integrity, discretion and diplomacy
• Excellent attention to detail and highly organised
• Ability to manage a diverse and busy workload, identifying risks, prioritising effectively, deliver to deadlines and respond according to business/employee needs
• Ability to work both autonomously and as a member of a team
• Flexible and willing to take on new areas of work and responsibilities
• Motivated to use initiative and innovate, with a solutions-focussed approach to problem solving
• Strong interpersonal skills, able to work with a wide range and varying levels of employees
• Have a systematic and logical approach
• Proficient user of Microsoft Excel, Word and Outlook

Experience:

• Strong administrative background (Essential)
• Excellent verbal and written communication skills, with strong attention to detail (Essential)
• Proven experience in HR administration processes including onboarding, recruitment disciplinary and absence management (Essential)
• Knowledge of HR employment practice including basic employment law and HR best practice (Essential)
• Valid driving licence and ability to travel to other sites when required (Essential)
• Proven experience of using HR systems (Desirable)
• CIPD/part CIPD qualified desirable but not essential (Desirable)

The Benefits:

• 23 days holiday rising to 25 days holiday after five years’ service (plus UK bank holidays)
• Annual Bonus (should the business hit agreed targets) – after probationary period
• Stakeholder pension scheme
• Life Insurance
• Holiday Buying Scheme (giving you the opportunity to buy an additional five days’ holiday) – after probationary period
• Cycle Scheme – after probationary period
• Health Cash Plan Scheme (after one years’ service) including:
  • Dental
  • Optical
  • Health & Wellbeing and health screening
  • Combined Physiotherapy
  • Chiropody
  • Employee Perks Portal
  • Optional cover for family
• Training opportunities
• Excellent career progression opportunities
• Ad-hoc employee functions including annual Summer Social (usually held in June each year)
• Free car parking

Additional job details:

• Application deadline – 9^th October 2024 – this deadline will close earlier should the right candidate be found
• Hours – 38.5 hours per week 8.30am-5pm (Monday-Thursday), 8.30am-3.30pm (Friday)
• Location – Banbury
• CVs should be sent to HR@tibbettsgroup.com