Group Supply Chain Administrator

Supply Chain Administrator

We are currently looking to recruit an Supply Chain Administrator to be based at our Banbury office, reporting directly to the Group Supply Chain Team Leader.

Location: Banbury

Hours: Monday- Thursday 08:30am- 17:00pm, Fridays 8:30am-15:30pm

Salary: £25,000 – £27,500 ( D.O.E)

Purpose:

The primary responsibility of the Supply Chain Administrator is to support the Group Supply Chain Team Leader to provide BFC with a cost-effective supply chain, where supplier on time delivery, stock availability and product quality are our main focus, using their extensive experience of planning and forecasting.

Key Responsibilities:   

Issuing Purchase Orders: 

• Using Winman standard process, Order Summary Processing (OSP), to issue Purchase Orders and Subcon Orders
• Placing orders against forecasted or Reorder Point (ROP) products in Winman
• Placing orders for all other items to demand (supplier lead time) in Winman

Expediting Purchase Orders: 

• Regular contact with all suppliers to ensure deliveries are received on time and in full, and to maintain Winman comments and due date, reflecting key supporting information
• To escalate to the Group Supply Chain Team Leader any deliveries that could lead to back orders or customer delays

Liaise with other departments, such as:                                                                                                                      

• Finance – tracking and liaising supplier payments, ensure any financial issues are smoothly and quickly resolved
• Warehouse – to ensure the smooth flow of material into the business and answer any product queries
• Sales – keeping the team up-to-date with any price increases
• Operations – Updates on inbound supplier deliveries

General Purchasing:   

• None conforming deliveries (NCD’s) raised and closed in a timely manner
• Docuware invoice queries to be resolved within 48 hours
• Checking all order confirmations match
• Weekly review of all supplier back orders, and customer back orders to see if we can pull orders forward
• Keep electronic filing up to date
• Complete purchase orders (where agreed) as per schedule
• Maintain group availability target of 95%

Skills Required

• Previous administration experience (essential)
• Ability to work well both independently and in a team (Essential)
• Good interpersonal and communication skills, with a keen eye for detail (Essential)
• Strong organisational skills (Essential)
• Ability to work well under pressure (Essential)
• Previous Microsoft office experience (Essential)
• Previous supply chain experience ( Preferred but not essential)

The Benefits:

• 23 days holiday rising to 25 days holiday after five years’ service (plus UK bank holidays)
• Annual Bonus (should the business hit agreed targets) – after probationary period
• Stakeholder pension scheme
• Life Insurance
• Holiday Buying Scheme (giving you the opportunity to buy an additional five days’ holiday) – after probationary period
• Cycle Scheme – after probationary period
• Health Cash Plan Scheme (after one years’ service) including:
  • Dental
  • Optical
  • Health & Wellbeing and health screening
  • Combined Physiotherapy
  • Chiropody
  • Employee Perks Portal
• Training opportunities
• Excellent career progression opportunities
• Ad-hoc employee functions including bi-annual Summer Social (usually held in June each year)